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The best office apps for Android

Which office package provides the best productivity experience on Android? We put the leading contenders to the test

Getting serious about mobile productivity

We live in an increasingly mobile world — and while many of us spend our days working on traditional desktops or laptops, we also frequently find ourselves on the road and relying on tablets or smartphones to stay connected and get work done.

Where do you turn when it’s time for serious productivity on an Android device? The Google Play Store boasts several popular office suite options; at a glance, they all look fairly comparable. But don’t be fooled: All Android office apps are not created equal.

I spent some time testing the five most noteworthy Android office suites to see where they shine and where they fall short. I looked at how each app handles word processing, spreadsheet editing, and presentation editing — both in terms of the features each app offers and regarding user interface and experience. I took both tablet and smartphone performance into consideration.

Click through for a detailed analysis; by the time you’re done, you’ll have a crystal-clear idea of which Android office suite is right for you.

(Note: Microsoft’s Office Mobile app is not included in this comparison, as the company does not currently allow the app to be installed on Android tablets.)

Best Android word processor: OfficeSuite 8 Premium
Mobile Systems’ OfficeSuite 8 Premium offers desktop-class word processing that no competitor comes close to matching. The UI is clean, easy to use, and intelligently designed to expand to a tablet-optimized setup. Its robust set of editing tools is organized into easily accessible on-screen tabs on a tablet (and condensed into drop-down menus on a phone). OfficeSuite 8 Premium provides practically everything you need, from basic formatting to advanced table creation and manipulation utilities. You can insert images, shapes, and freehand drawings; add and view comments; track, accept, and reject changes; spell-check; and calculate word counts. There’s even a native PDF markup utility, PDF export, and the ability to print to a cloud-connected printer.

OfficeSuite 8 Premium works with locally stored Word-formatted files and connects directly to cloud accounts, enabling you to view and edit documents without having to download or manually sync your work.

Purchasing OfficeSuite 8 Premium is another matter. Search the Play Store, and you’ll find three offerings from Mobile Systems: a free app, OfficeSuite 8 + PDF Converter; a $14.99 app, OfficeSuite 8 Pro + PDF; and another free app, OfficeSuite 8 Pro (Trial). The company also offers a dizzying array of add-ons that range in price from free to $20.

The version reviewed here — and the one most business users will want — is accessible only by downloading the free OfficeSuite 8 + PDF Converter app and following the link on the app’s main screen to upgrade to Premium, which requires a one-time $19.99 in-app purchase that unlocks all possible options, giving you the most fully featured setup, no further purchases required.

App: OfficeSuite 8 Premium
Price: $19.99 (via in-app upgrade)
Developer: Mobile Systems

Runner-up Android word processor: Google Docs
Google’s mobile editing suite has come a long way, thanks largely to its integration of Quickoffice, which Google acquired in 2012. With the help of Quickoffice technology, the Google Docs word processor has matured into a usable tool for folks with basic editing needs.

Docs is nowhere near as robust as OfficeSuite 8 Premium, but if you rely mainly on Google’s cloud storage or want to do simple on-the-go writing or editing, it’s light, free, and decent enough to get the job done, whether you’re targeting locally stored files saved in standard Word formats or files stored within Docs in Google’s proprietary format.

Docs’ clean, minimalist interface follows Google’s Material Design motif, making it pleasant to use. It offers basic formatting (fonts, lists, alignment) and tools for inserting and manipulating images and tables. The app’s spell-check function is limited to identifying misspelled words by underlining them within the text; there’s no way to perform a manual search or to receive proper spelling suggestions.

Google Docs’ greatest strength is in its cross-device synchronization and collaboration potential: With cloud-based documents, the app syncs changes instantly and automatically as you work. You can work on a document simultaneously from your phone, tablet, or computer, and the edits and additions show up simultaneously on all devices. You can also invite other users into the real-time editing process and keep in contact with them via in-document commenting.

App: Google Docs
Price: Free
Developer: Google

The rest of the Android word processors
Infraware’s Polaris Office is a decent word processor held back by pesky UI quirks and an off-putting sales approach. The app was clearly created for smartphones; as a result, it delivers a subpar tablet experience with basic commands tucked away and features like table creation stuffed into short windows that require awkward scrolling to see all the content. Polaris also requires you to create an account before using the app and pushes its $40-a-year membership fee to gain access to a few extras and the company’s superfluous cloud storage service.

Kingsoft’s free WPS Mobile Office (formerly Kingsoft Office) has a decent UI but is slow to open files and makes it difficult to find documents stored on your device. I also found it somewhat buggy and inconsistent: When attempting to edit existing Word (.docx) documents, for instance, I often couldn’t get the virtual keyboard to load, rendering the app useless. (I experienced this on multiple devices, so it wasn’t specific to any one phone or tablet.)

DataViz’s Docs to Go (formerly Documents to Go) has a dated, inefficient UI, with basic commands buried behind layers of pop-up menus and a design reminiscent of Android’s 2010 Gingerbread era. While it offers a reasonable set of features, it lacks functionality like image insertion and spell check; also, it’s difficult to find and open locally stored documents. It also requires a $14.99 Premium Key to remove ads peppered throughout the program and to gain access to any cloud storage capabilities.

Best Android spreadsheet editor: OfficeSuite 8 Premium
With its outstanding user interface and comprehensive range of features, OfficeSuite 8 Premium stands out above the rest in the realm of spreadsheets. Like its word processor, the app’s spreadsheet editor is clean, easy to use, and fully adaptive to the tablet form.

It’s fully featured, too, with all the mathematical functions you’d expect organized into intuitive categories and easily accessible via a prominent dedicated on-screen button. Other commands are broken down into standard top-of-screen tabs on a tablet or are condensed into a drop-down menu on a smartphone.

With advanced formatting options to multiple sheet support, wireless printing, and PDF exporting, there’s little lacking in this well-rounded setup. And as mentioned above, OfficeSuite offers a large list of cloud storage options that you can connect with to keep your work synced across multiple devices.

App: OfficeSuite 8 Premium
Price: $19.99 (via in-app upgrade)
Developer: Mobile Systems

Runner-up Android spreadsheet editor: Polaris Office
Polaris Office still suffers from a subpar, non-tablet-optimized UI, but after OfficeSuite Premium 8, it’s the next best option.

Design aside, the Polaris Office spreadsheet editor offers a commendable set of features, including support for multiple sheets and easy access to a full array of mathematical functions. The touch targets are bewilderingly small, which is frustrating for a device that’s controlled by fingers, but most options you’d want are all there, even if not ideally presented or easily accessible.

Be warned that the editor has a quirk: You sometimes have to switch from “view” mode to “edit” mode before you can make changes to a sheet — not entirely apparent when you first open a file. Be ready to be annoyed by the required account creation and subsequent attempts to get you to sign up for an unnecessary paid annual subscription.

Quite honestly, the free version of OfficeSuite would be a preferable alternative for most users; despite its feature limitations compared to the app’s Premium configuration, it still provides a better overall experience than Polaris or any of its competitors. If that doesn’t fit the bill for you, Polaris Office is a distant second that might do the trick.

App: Polaris Office
Price: Free (with optional annual subscription)
Developer: Infraware

The rest of the Android spreadsheet editors
Google Sheets (part of the Google Docs package) lacks too many features to be usable for anything beyond the most basic viewing or tweaking of a simple spreadsheet. The app has a Function command for standard calculations, but it’s hidden and appears in the lower-right corner of the screen inconsistently, rendering it useless most of the time. You can’t sort cells or insert images, and its editing interface adapts poorly to tablets. Its only saving grace is integrated cloud syncing and multiuser/multidevice collaboration.

WPS Mobile Office is similarly mediocre: It’s slow to open files, and its Function command — a vital component of spreadsheet work — is hidden in the middle of an “Insert” menu. On the plus side, it has an impressive range of features and doesn’t seem to suffer from the keyboard bug present in its word-processing counterpart.

Docs to Go is barely in the race. Its embarrassingly dated UI makes no attempt to take advantage of the tablet form. Every command is buried behind multiple layers of pop-up menus, all of which are accessible only via an awkward hamburger icon at the top-right of the screen. The app’s Function command doesn’t even offer descriptions of what the options do — only Excel-style lingo like “ABS,” “ACOS,” and “COUNTIF.” During my testing, the app failed to open some perfectly valid Excel (.xlsx) files I used across all the programs as samples.

Best Android presentation editor: OfficeSuite 8 Premium
OfficeSuite 8 Premium’s intuitive, tablet-optimized UI makes it easy to edit and create presentations on the go. Yet again, it’s the best-in-class contender by a long shot. (Are you starting to sense a pattern here?)

OfficeSuite offers loads of options for making slides look professional, including a variety of templates and a huge selection of slick transitions. It has tools for inserting images, text boxes, shapes, and freehand drawings into your slides, and it supports presenter notes and offers utilities for quickly duplicating or reordering slides. You can export to PDF and print to a cloud-connected printer easily.

If you’re serious about mobile presentation editing, OfficeSuite 8 Premium is the only app you should even consider.

App: OfficeSuite 8 Premium
Price: $19.99 (via in-app upgrade)
Developer: Mobile Systems

Runner-up Android presentation editor: Polaris Office
If it weren’t for the existence of OfficeSuite, Polaris’s presentation editor would look pretty good. The app offers basic templates to get your slides started; they’re far less polished and professional-looking than OfficeSuite’s, but they get the job done.

Refreshingly, the app makes an effort to take advantage of the tablet form in this domain, providing a split view with a rundown of your slides on the left and the current slide in a large panel alongside it. (On a phone, that rundown panel moves to the bottom of the screen and becomes collapsible.)

With Polaris, you can insert images, shapes, tablets, charts, symbols, and text boxes into slides, and drag-and-drop to reorder any slides you’ve created. It offers no way to duplicate an existing slide, however, nor does it sport any transitions to give your presentation pizazz. It also lacks presenter notes.

Most people would get a better overall experience from even the free version of OfficeSuite, but if you want a second option, Polaris is the one.

App: Polaris Office
Price: Free (with optional annual subscription)
Developer: Infraware

The rest of the Android presentation editors
Google Slides (part of the Google Docs package) is bare-bones: You can do basic text editing and formatting, and that’s about it. The app does offer predefined arrangements for text box placement — and includes the ability to view and edit presenter notes — but with no ability to insert images or slide backgrounds and no templates or transitions, it’s impossible to create a presentation that looks like it came from this decade.

WPS Mobile Office is similarly basic, though with a few extra flourishes: The app allows you to insert images, shapes, tables, and charts in addition to plain ol’ text. Like Google Slides, it lacks templates, transitions, and any other advanced tools and isn’t going to create anything that looks polished or professional.

Last but not least, Docs to Go — as you’re probably expecting by this point — borders on unusable. The app’s UI is dated and clunky, and the editor offers practically no tools for modern presentation creation. You can’t insert images or transitions; even basic formatting tools are sparse. Don’t waste your time looking at this app.

Putting it all together
The results are clear: OfficeSuite 8 Premium is by far the best overall office suite on Android today. From its excellent UI to its commendable feature set, the app is in a league of its own. At $19.99, the full version isn’t cheap, but you get what you pay for, which is the best mobile office experience with next to no compromises. The less fully featured OfficeSuite 8 Pro ($9.99) is a worthy one-step-down alternative, as is the basic, ad-supported free version of the main OfficeSuite app.

If basic on-the-go word processing is all you require — and you work primarily with Google services — Google’s free Google Docs may be good enough. The spreadsheet and presentation editors are far less functional, but depending on your needs, they might suffice.

Polaris Office is adequate but unremarkable. The basic program is free, so if you want more functionality than Google’s suite but don’t want to pay for OfficeSuite — or use OfficeSuite’s lower-priced or free offerings — it could be worth considering. But you’ll get a significantly less powerful program and less pleasant overall user experience than what OfficeSuite provides.

WPS Mobile Office is a small but significant step behind, while Docs to Go is far too flawed to be taken seriously as a viable option.

With that, you’re officially armed with all the necessary knowledge to make your decision. Grab the mobile office suite that best suits your needs — and be productive wherever you may go.


 

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In search of a social site that doesn’t lie

Facebook and OKCupid experiment on users. So what’s wrong with that?

Rudder’s post described a few of the experiments that the dating website had carried out. In one, OKCupid told people that they would be good matches with certain other people even though the site’s algorithms had determined that they would be bad matches. That’s right: The company deliberately lied to its users. OKCupid wanted to see if people liked each other because they have the capacity to make up their own minds about who they like, or if they like each other because OKCupid tells them they should like each other.

(The controversial post was Rudder’s first in several years; he had taken time off to write a book about experimenting on people. Due out next month, the book is called Dataclysm: Who We Are (When We Think No One’s Looking).)

The OKCupid post was in part a response to controversy over a recently discovered Facebook experiment, the results of which were published in an academic journal. Facebook wanted to see if people would post more negative posts if their own News Feeds had more negative posts from their friends. In the experiment, Facebook removed some posts by family and friends because they were positive. The experiment involved deliberately making people sadder by censoring friends’ more uplifting and positive posts.

Don’t like this kind of manipulation? Here’s Rudder’s response: “Guess what, everybody: if you use the Internet, you’re the subject of hundreds of experiments at any given time, on every site.

That’s how websites work.”

What’s wrong here

Rudder’s “everyone is doing it” rationalization for experimenting on users makes it clear that he doesn’t understand the difference between what OKCupid and Facebook are doing, and what other sites that conduct A/B tests of different options are doing.

The difference is that OKCupid and Facebook are potentially changing, damaging or affecting the real relationships of real people. They are manipulating the happiness of people on purpose.

These companies might argue that this damage to the mood and relationships of people is small to the point of being inconsequential. But what makes them think it’s OK to deliberately do any damage at all?

The other glaring problem with these social science experiments is that the subjects don’t know they’re participating.

Yes, I’m sure company lawyers can argue in court that the Terms of Service that everyone agreed to (but almost nobody read) gives OKCupid and Facebook the right to do everything they do. And I’m sure the sites believe that they’re working so hard and investing so much to provide free services that users owe them big time, and that makes it all OK.

Imagine a splash screen that pops up each month on these sites that says: “Hi. Just wanted to make sure you’re aware that we do experiments on people, and we might do experiments on you. We might lie to you, meddle in your relationships and make you feel bad, just to see what you’ll do.”

No, you can’t imagine it. The reason is that the business models of sites like OKCupid and Facebook are based on the assumption of user ignorance.
Why OKCupid and Facebook think it’s OK to mess with people’s relationships

The OKCupid admission and the revelations about the Facebook research were shocking to the public because we weren’t aware of the evolving mindset behind social websites. No doubt the OKCupid people and the Facebook people arrived at their coldly cynical view of users as lab rats via a long, evolutionary slippery slope.

Let’s imagine the process with Facebook. Zuckerberg drops out of Harvard, moves to Silicon Valley, gets funded and starts building Facebook into a social network. Zuck and the guys want to make Facebook super appealing, but they notice a disconnect in human reason, a bias that is leading heavy Facebook users to be unhappy.

You see, people want to follow and share and post a lot, and Facebook wants users to be active. But when everybody posts a lot, the incoming streams are overwhelming, and that makes Facebook users unhappy. What to do?

The solution is to use software algorithms to selectively choose which posts to let through and which to hold back. But what criteria do you use?

Facebook’s current algorithm, which is no longer called Edgerank (I guess if you get rid of the name, people won’t talk about it), is the product of thousands of social experiments — testing and tweaking and checking and refining until everyone is happy.

The result of those experiments is that Facebook changes your relationships. For example, let’s say you follow 20 friends from high school. You feel confident that by following them — and by them following you — that you have a reliable social connection to these people that replaces phone calls, emails and other forms of communication.

Let’s say you have a good friend named Brian who doesn’t post a lot of personal stuff. And you have another friend, Sophia, who is someone you don’t care about but who is very active and posts funny stuff every day. After a period of several months during which you barely interact with Brian but occasionally like and comment on Sophia’s posts, Facebook decides to cut Brian’s posts out of your News Feed while maintaining the steady stream of Sophia posts. Facebook boldly ends your relationship with Brian, someone you care about. When Brian posts an emotional item about the birth of his child, you don’t see it because Facebook has eliminated your connection to Brian.

And don’t get me started on OKCupid’s algorithms and how they could affect the outcome of people’s lives.

Not only do both companies experiment all the time; their experiments make huge changes to users’ relationships.

The real danger with these experiments
You might think that the real problem is that social networks that lie to people, manipulate their relationships and regularly perform experiments on their users are succeeding. For example, when Facebook issued its financial report last month, it said revenue rose 61% to $2.91 billion, up from $1.81 billion in the same quarter a year ago. The company’s stock soared after the report came out.

Twitter, which is currently a straightforward, honest, nonmanipulative social network, has apparently seen the error of its ways and is seriously considering the Facebook path to financial success. Twitter CEO Dick Costolo said in an interview this week that he “wouldn’t rule out any kind of experiment we might be running there around algorithmically curated experiences or otherwise.”

No, the real problem is that OKCupid and Facebook may take action based on the results of their research. In both cases, the companies say they’re experimenting in order to improve their service.

In the case of OKCupid, the company found that connecting people who are incompatible ends up working out better than it thought. So based on that result, in the future it may match up more people it has identified as incompatible.

In the case of Facebook, it did find that mood is contagious. So maybe it will “improve” Facebook in the future to build in a bias for positive, happy posts in order to make users happier with Facebook than they are with networks that don’t filter based on positivity.

What’s the solution?

While Twitter may follow Facebook down the rabbit hole of user manipulation, there is a category of “social network” where what you see is what you get — namely, messaging apps.

When you send a message via, say, WhatsApp or Snapchat or any of the dozens of new apps that have emerged recently, the other person gets it. WhatsApp and Snapchat don’t have algorithms that choose to not deliver most of your messages. They don’t try to make you happy or sad or connect you with incompatible people to see what happens. They just deliver your communication.

I suspect that’s one of the reasons younger users are increasingly embracing these alternatives to the big social networks. They’re straightforward and honest and do what they appear to do, rather than manipulating everything behind the scenes.

Still, I’d love to see at least one major social site embrace honesty and respect for users as a core principle. That would mean no lying to users, no doing experiments on them without their clear knowledge, and delivering by default all of the posts of the people they follow.

In other words, I’d love to see the founders of social sites write blog posts that brag: “We DON’T experiment on human beings.”

Wouldn’t that be nice?


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